Administrative Assistant II - (Freeport) in Galveston, Texas For Sale

Kelly Services is seeking an experienced Administrative Assistant to work a long-term contract position onsite with one of our top clients in Freeport, Texas. The Administrative Assistant will be providing support to organizational leader(s) and team. The Administrative Assistant must be able to cater to a wide variety of stakeholders - scientists, leaders, and technicians. The candidate we are seeking must have proficient Microsoft Office skills as well as ability to multi-task in a fast-paced environment. Duties: Greets and communicates visitor s arrival to building personnel. Act as security contact for incoming visitors to building Communicates announcements to residents via intercom or E-mail. Focal point for updating group distribution list. Schedule conference rooms, order pickup lunches, send out meeting requests Assist in performing safety drills and actual emergency procedures in compliance with ES S rules and regulations. Assist in maintaining building accountability/personnel list and database. Payroll, SAP/MSMS Requisitions Focal point for vendor shelving Assist batch reactor employees with orders for supplies ranging from sawdust to printer ink. Contact / Focal point for scheduling conference rooms Prepare monthly expense report GERS Personal Leaders Stay current with MyLearning required Safety Training courses and attend monthly safety meetings., Pull MyLearning reports each month for reporting. Maintains copiers, fax machines and calls for repairs when needed. Contact for ordering office supplies. Assist building contact for office decisions/moves. Assist with coordinating Training Sessions Set up of quarterly safety meetings, note taker and action items from monthly SAC team meetings . Makes domestic and international travel arrangements for employees and guests, including flights, hotel, rental car and miscellaneous needs while traveling. Schedules building maintenance and is a contact for Facilities Maintenance for building problems and employee communication. Onboarding new employees - order workstation, IP phone, set up office, process badge access form, send email requesting server, and orientate new employees to dept procedures Update building phone list. Send quarter safety meeting notices. Update accountability/personnel access database with new employee information. Set up safety orientation for all incoming employees/contractors. ? Set up quality training for all incoming employees/contractors. Order Cintas lab coats, coveralls, etc Requirements/Qualifications: HS Diploma / GED At least 3 years of solid administrative support experience Requires intermediate skills with Microsoft Word, Excel, Powerpoint, and Outlook Multi-tasking and organization skills are important Reliable, dynamic and trustworthy individual Excellent oral and written communication skills Important Information: This position is NOT recruited by your local Kelly branch. To be considered for this position, you must submit your resume Please Note: Due to the large volume of resume submittals, only the most qualified applicants will be contacted by recruiter for further consideration. Why Kelly (R) ? At Kelly Services (R) , we work with the best. Our clients include 97 of the Fortune 100 (TM) companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. About Kelly Services (R) Kelly Services, Inc. (Nasdaq: KELYA, KELYB) is a global leader in providing workforce solutions. Kelly (R) offers a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire, and direct-hire basis. Serving clients around the world, Kelly provided employment to more than 555,000 employees in xxxx. Revenue in xxxx was $5.6 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter . Download WorkWire (TM) , a free career and employment resource iPad(R) app by Kelly Services. iPad is a trademark of Apple Inc., registered in the US and other countries. App Store is a service mark of Apple Inc. Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce.
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